A wedding checklist that knows your date
Downloaded PDF checklists have one flaw: they are written to somebody else’s date. Planning a wedding is not a list of tasks, it is a list of tasks IN TIME — “order the flowers” means something different a year out and a month out.
Filled in for you, counted to your day
You create the wedding, enter the date, and the checklist fills itself — dozens of tasks from booking the venue to thanking your guests, each with a deadline counted back from your day. It works without a date too: the order of the tasks is half its value.
Move the date and the plan moves
Weddings get moved. When you change the date, every deadline derived from the wedding day moves with it — and you are shown in advance what the change will do.
A preview before the plan moves
Moving the date is not a silent operation. Before anything changes you see a sentence of the form “Moving the date by 6 months will shift 23 tasks. 8 of them will be overdue.” and only then confirm. Moving a wedding earlier genuinely does make things late — saying so beforehand is more honest than letting it be discovered in the list.
Finished tasks stay finished
A task ticked off in March is not recalculated when the date moves. Rewriting its deadline would rewrite history — a completed thing would suddenly look late, or done before it was possible. Every tick also records who and when, so “who dealt with this” is answerable eighteen months later.
Payments announce themselves
Every dated payment from the budget appears in the checklist as a task. Pay it and the task ticks. And the day something is overdue you learn it from your own plan rather than from a supplier’s reminder.
Your own tasks beside the prepared ones
The prepared checklist is a starting point, not doctrine. Delete what you do not need, add what is missing. If you have the checklist created again, your own tasks stay and the prepared ones are not added twice — and anything you deleted does not come back, because deleting is a decision rather than a typo.
Share it with the best man without sharing everything
You can send a read-only link to the best man, your parents or a coordinator. What goes out is the task title, its category, its deadline and whether it is done — nothing else. Your own notes on tasks, the comments, and who a task is assigned to never reach the shared page, and you are told exactly what will be on it before the link exists. Read-only is deliberate: a tick from somebody the link was forwarded to is the one thing a checklist must never do.
Common questions
- What if we do not have a date yet?
- You can create the wedding without one and build the checklist anyway. The tasks simply have no deadlines yet — they fill in the moment you set a date, so keeping it open costs you nothing.
- Can the checklist be printed?
- Yes, with the deadlines counted to your date, as a PDF — and even without creating a wedding, from the free tools.
- Does my partner see the tasks?
- Yes. You both run the wedding and both see the same thing, including who ticked what. You can bring in witnesses or a coordinator as well, each with their own access.
- What if I set a task’s date by hand?
- It detaches from the wedding date and stays where you put it. That makes sense for things with a date of their own — a birthday you do not want to plan around. The app says so once, on the task itself, because a silent change of behaviour is worse than the change.
- Will tasks appear if the template is improved later?
- Not on their own. Nothing is inserted into a plan you are halfway through — at most you are offered the new items and can decide. And anything you deleted will not return the next time a checklist is created.