A run sheet somebody’s uncle could follow
A wedding day is logistics: the photographer arrives at 9:30, the ceremony is at 14:00, the cake is at 22:00 — and the photographer leaves at 21:00? That is the collision a run sheet is supposed to catch in May, not on the dance floor.
Minute by minute, with someone responsible
Every entry has a time, a place and a person holding it. Collisions are watched for — when a supplier leaves before the programme needs them, you hear about it straight away.
A schedule for the coordinator, in one link
Your coordinator, the DJ and the caterer need no account: they get a link with the day’s schedule and the contacts. The link can be replaced or revoked at any time — and you can see whether it was ever opened.
A public part for guests
Selected points — the ceremony, the toast, cutting the cake — can be marked public and appear on the wedding website. Guests know where to be and when, and the backstage detail stays backstage.
The day splits itself into morning, ceremony, dinner and evening
Entries sort by time and fall into the part of the day they belong to. Two things at the same minute keep the order you give them, because at 14:00 more than one thing really is happening and which comes first is a human decision.
The programme ends when it ends, midnight included
Dancing at 23:30, cars at 2:00. An end earlier than the start reads as the next day and shows with the day attached, so “01:00 (Sunday)” is not mistaken for one in the afternoon. The times are also ordinary clock times on the wedding day rather than points on a timeline: a ceremony at 14:00 is at 14:00 for a supplier opening the sheet in another time zone.
Collisions are reported where they are real
Two things at once are not a problem — the couple’s portraits and canapés overlap on purpose. A warning appears only when two entries compete for the same supplier or the same person. And a warning never blocks anything: the run sheet is your plan, not a form that refuses to save reality.
Phone numbers only from people who offered them
The shared sheet carries contacts for suppliers and for those of your team who switched their own number on — and only for the ones actually responsible for something. Anyone who did not, or who holds nothing on the day, has no number on the page. Publishing a friend’s mobile to a link they never saw is not a settings detail.
Suppliers can confirm their slot
A photographer or a band can acknowledge on their own link that they have the time. You then see not just that the sheet was opened but that it was agreed to — which is the difference between “we sent it” and “they have confirmed”.
Common questions
- Does a supplier have to install anything?
- No. They get a link, open it in a browser and see the schedule. No account, no app, no password.
- What if we change the programme at the last minute?
- The shared page does not rewrite itself at every keystroke — that would change a supplier’s schedule under their hands in the middle of your thinking. Instead a calm strip appears saying the shared version is older than your changes, and you send them out with one click. The link stays the same and carries the date it was last updated, so nobody is working from an email attachment sent a month ago.
- Can anyone with the link see more than the programme?
- No. The shared run sheet shows the day’s schedule and the contacts you put on it — not the guest list, not the budget, not the seating.
- Do we have to enter a supplier’s arrival time separately?
- When you name a supplier on an entry and they have no arrival time yet, the app offers to set it to half an hour before. Offers — it does not set it. A photographer who should be with the bride an hour early and a DJ who can arrive in a break do not share a rule, and guessing for you is worse than asking.